General Electric Executive Assistant to GM Services m/f in Waukesha, Wisconsin

About Us:

GE is the world’s Digital Industrial Company, transforming industry with software-defined machines and solutions that are connected, responsive and predictive. Through our people, leadership development, services, technology and scale, GE delivers better outcomes for global customers by speaking the language of industry.

GE Power is a world leader in power generation with deep domain expertise that helps customers deliver electricity from a wide spectrum of fuel sources. We are transforming the electricity industry with the digital power plant, the world’s largest & most efficient gas turbine, full balance of plant solutions and our data-leveraging software. Our innovative technologies and digital offerings help make power and water more affordable, reliable, accessible and sustainable.

GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is an Equal Opportunity Employer at http://www.ge.com/sites/default/files/15-000845%20EEO%20combined.pdf . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Role Summary:

The Executive Assistant to GM Services is responsible for defined work or projects with moderate complexity. In this role, you will follow an individual work plan and meet day-to-day short-term objectives and resolve issues through immediate action and/or short-term planning.

Essential Responsibilities:

As the Executive Assistant to GM Services, you will:

  • Provide overall office management and administrative duties, such as phone coverage, call screening, memos and letters to the executive

  • Establish and maintain strong communication links within the level secretarial and administrative personnel

  • Proactively coordinate the executive’s calendar, which is comprised of a heavy meeting schedule and extensive travel

  • Plan, schedule, and arrange business meetings and travel itineraries

  • Maintain passport and visa requirements

  • Prepare and reconcile expense accounts

  • Direct business contacts to appropriate managers

  • Process T&L expenses for the executive

  • Prepare presentations, reports, spreadsheets, meeting minutes and other business information

  • Provide discrete and confidential coordination of sensitive company information

  • Use discretion in interfacing with all levels of individuals, internally and externally

  • Anticipate needs and accomplish responsibilities without direction

  • Prepare, evaluate, and edit incoming and outgoing communications for the executive

  • Manage multiple projects / priorities and follow up to ensure timely achievement of commitments

Qualifications/Requirements:

  • Bachelor’s Degree from an accredited university or college (OR High School Diploma / GED with some experience in an executive or administrative assistant position) and/or equivalent knowledge / experience

ELIGIBILITY REQUIREMENTS:

  • Ability and willingness to work a flexible schedule when necessary

If the vacancy is filled in Austria: According to Austrian law, job postings need to include the minimum salary for a position. For this position, the minimum salary based on the collective agreement is EUR 2785.54 gross per month. We will be pleased to discuss the appropriate effective salary based on your qualifications and experience.

Desired Characteristics:

  • Strong organizational skills and exceptional attention to detail / accuracy

  • Ability to prioritize and anticipate needs

  • Ability to maintain confidentiality of highly sensitive information

  • Ability to deal with ambiguity and handle stressful and difficult situations with composure

  • Ability to balance workload under short deadlines and changing priorities in a fast-paced environment

  • Internet proficiency and knowledge of web-based applications

  • Strong oral and written communication skills

  • Strong interpersonal and leadership skills

  • English language fluency

  • Customer orientation

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Locations: United States; Wisconsin; Waukesha

GE will only employ those who are legally authorized to work in the United States for this opening.